Najiz for Lawyers: How to Run a Law Office Around Najiz

Najiz for lawyers is the Ministry of Justice's electronic platform through which Saudi lawyers file statements of claim, view court session calendars, plead in writing and have clients issue powers of attorney online. It runs the court side of a case. The firm still needs its own system for internal deadlines, matter ownership, fees, client communication and documents.

This guide is for managing partners and office managers who want Najiz at the centre of the practice without letting work fall into the gap between the portal and the office. It covers what lawyers actually do in Najiz, what Najiz leaves to the firm, a daily and weekly routine, how to keep Najiz references in your firm's system, and what the Najiz Developers portal means for integration.

What do lawyers do in Najiz?

Najiz is the Ministry of Justice's portal for judicial, notarial and enforcement services. Users sign in with their National Single Sign-On (Nafath) account, and many services are also available through the Najiz app. For a litigation practice, these are the services the office touches most, as described on the Ministry of Justice's e-service pages:

Najiz service	What it does for the lawyer	Key condition
Statement of claim	Files a new case electronically with the general, criminal, commercial, labour, personal status and other courts	An agent needs a valid power of attorney with a pleading clause; the defendant's identity must be known
View session calendar	Shows scheduled court sessions for cases under consideration	The case must be active and a session scheduled; an agent needs a valid power of attorney with a pleading clause
Electronic litigation (written pleading)	Lets case parties view everything submitted in the case, exchange memoranda and answer the court's questions without attending	A valid power of attorney with a pleading clause and a commitment to answer the court's question
Issue a power of attorney	Lets the client issue a power of attorney online without visiting a notary	Valid ID, full legal capacity, an active Nafath account, and a Najiz Business account for company representatives
Verify a judicial notification	Checks a notification received through the judicial notification services	The request number, notification method and the mobile number or email used
Lawyer licence application	Lets a qualified applicant apply for a licence to practise law	Nationality, qualification, experience and good-conduct requirements

Two points matter for office management. First, almost every litigation service depends on a valid power of attorney that includes the pleading clause, so the power is the key that opens each case. Second, Najiz is organised around the case and its parties and agents. It has no view of how your firm divides work between partners, associates and assistants.

What does Najiz not do for your firm?

Najiz is the official record of the court process. It is not designed to run a private practice, so several jobs stay with the firm:

• Internal deadlines. The court sets session dates. The firm sets the date a draft memorandum goes to the partner, the date a client must send documents, and the date to check whether a power of attorney is about to lapse.
• Matter ownership. Najiz knows who the agent is. It does not know which associate drafts, which partner reviews, or who covers when the lead lawyer is travelling or ill.
• Time, fees and expenses. Hours, retainers, success fees, translation and travel costs, and unbilled work are commercial records the firm keeps and invoices itself.
• Client communication. Clients expect an update after each session, copies of memoranda and quick answers by email or WhatsApp. That history belongs in the matter file, not in personal phones.
• Documents and know-how. Drafts, research, evidence bundles, translations and precedents need a document store with versions and access rules.
• Intake and conflict checks. Before a client issues a power of attorney, the firm must check the client and the opposing parties against its existing matters.

This layer is what law firm software is built for. The rest of this guide shows how to run it hand in hand with Najiz.

What does a Najiz-centred workflow look like?

The principle is simple: Najiz is the source of truth for the court process, and the firm's system is the source of truth for everything the firm does about it. A fixed routine keeps the two aligned.

When a new matter opens

1. Run a conflict check on the client and every known opposing party.
2. Agree the fee arrangement and sign the engagement letter.
3. Ask the client to issue a power of attorney through Najiz naming the right lawyers, with the powers the matter needs and, for litigation, the pleading clause.
4. Record the power's number, named agents, granted powers and end date against the matter.
5. Once the claim is filed or the case is received, record the Najiz case number, court and circuit.

Every day

1. A named person reviews the Najiz session calendars and notifications for the lawyers they support and updates the firm calendar.
2. Every new session or memorandum date gets a responsible lawyer, a backup and an internal draft deadline a few days earlier.
3. After each session, the lawyer logs the outcome, the next date and the actions required, and the client receives a short update.
4. Time is recorded against the matter the same day, not reconstructed at month end.

Every week

1. Partners review every session and memorandum deadline across the firm for the next two weeks.
2. The system flags powers of attorney expiring in the next 30 to 60 days and matters with no recorded activity for a set period.
3. Finance reviews unbilled time and open disbursements by matter.
4. Someone spot-checks a sample of matters to confirm the firm's records match what Najiz shows.

When a matter closes

Record the judgment reference and outcome, issue the final invoice, archive or return documents under your retention policy, and remove access for anyone who no longer needs it.

How should you keep Najiz references in your firm's system?

Most firms already copy Najiz numbers into folders or spreadsheets. A proper system turns each reference into a field that can be searched, reported on and used to trigger alerts. These fields are worth storing for every matter:

Field	Why store it
Najiz case number	Links the firm's matter to the official case and prevents duplicate matters
Court, circuit and case type	Supports workload reports by court and practice area
Power of attorney number	Shows which matters rely on which authority
Granted powers and pleading clause	Warns before a lawyer takes a step the power does not cover
Power of attorney end date	Triggers renewal reminders before authority lapses
Session dates and type	Feeds the firm calendar, with written pleading sessions marked separately
Memorandum deadlines	Drives internal drafting and review dates
Judicial notification references	Shows when the firm was notified and what action followed
Judgment and appeal references	Keeps the full case history in one place at closure

A few rules keep this layer trustworthy:

• Najiz wins any disagreement. If a date in the firm's system differs from Najiz, Najiz is correct and the firm record is fixed, with a note of who changed it.
• Never store Nafath credentials or share logins. Najiz access is personal. The firm's system should hold references, not passwords, and nobody should sign in as another lawyer.
• Record who entered each reference. An audit trail of who added a session date, and when, settles internal questions if a deadline is ever missed.
• Attach the official document. When you download a document from Najiz, save it to the matter so the reference and its evidence sit together.

Can your firm's software connect to Najiz directly?

There is an official route, and the Ministry of Justice controls it. The Najiz Developers portal is the Ministry's platform for exchanging data with its services. It groups APIs into four products: judiciary, enforcement, the real estate exchange and notarisation, and provides a sandbox for testing before production.

The Ministry's Najiz Developers guideline sets the conditions. Government entities and private-sector organisations can register: the account holder signs in through Nafath, chooses the account type, verifies a work email and enters the organisation's unified national number, after which review can take up to 72 working hours. The guideline states that an entity's account cannot be activated without a data-sharing agreement with the Ministry of Justice, and the data-sharing form must be approved by the Ministry's Data Management and Privacy Office. Only organisations with a valid approval can link a service to their application and generate API tokens.

In practice this means:

• A direct integration is possible only if your firm applies and the Ministry approves a data-sharing agreement for the services you need. Whether a firm or use case is approved is the Ministry's decision alone.
• No software vendor can switch on Najiz integration for you without that approval. Treat claims of ready-made Najiz synchronisation with caution and ask what approved agreement they rest on.
• Until an approved route exists, the right design is structured manual entry with checks: the routine above, the fields in the table, reminders and an audit trail.

Amwaj does not have Najiz access and is not a Ministry partner. Through our custom business software service, we design firm systems that hold Najiz references cleanly today, and if your firm obtains approval, we build against the documented APIs in the sandbox first and production second.

Where do client data and invoices fit?

Every Najiz reference sits next to confidential client information: identity details, contracts, financial records and sometimes criminal or health data. The Personal Data Protection Law has applied since 14 September 2023, so the firm's system needs matter-level access, audit logs and a retention policy. Our guide to PDPL for law firms covers this in detail.

Fees must also become compliant tax invoices. Under ZATCA's Wave 25, taxpayers whose VAT-able revenue exceeded SAR 187,500 in any year from 2022 to 2025 must integrate with Fatoora by 1 February 2027. Our e-invoicing guide explains what that involves.

What mistakes do law offices make with Najiz?

• Relying on each lawyer to check Najiz alone, with no firm-wide view of sessions.
• Assigning no backup, so one absence puts a session at risk.
• Letting powers of attorney expire mid-case because no one tracks end dates.
• Sharing one person's login so assistants can see cases.
• Recording time weeks later, which under-bills the work actually done.

What is the next step?

Map how a matter moves through your office today: who checks Najiz, where session dates are recorded, how powers of attorney are tracked and when time is logged. The gaps usually appear within a week. When you are ready to close them, see how our systems for law firms keep matters, sessions and fees in step with Najiz, or contact us for a free review.